At HILT Association (hereinafter referred to as “HILT”, “we”, “us”, or “our”), we are committed to protecting the privacy and security of the personal data of our visitors, donors, volunteers, and other individuals who interact with our website hilt-ro.org (hereinafter referred to as the “Website”).
This Privacy Policy explains how we collect, use, disclose, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and other applicable legislation in Romania.
By accessing or using the Website, you confirm that you have read, understood, and agreed to the terms of this Privacy Policy. If you do not agree with these terms, please do not use the Website.
1. Who We Are
HILT Association is a non-profit organization based in:
Bucharest, Sector 4, Strada Bucur no. 11, Building A, Ground Floor, Apt. 3, Postal Code 040292, Romania.
Our mission is to support underprivileged youth, combat poverty, and provide educational and professional opportunities through donation programs, volunteering, and charitable events.
Board Members:
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President: Luong Ngoc Tan
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Vice President: Hacerian Ioana-Marina
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Board Member: Bui Nguyen Thanh Huyen
Contact details:
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Phone: +40 728 516 572
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Email: contact@hilt-ro.org
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Bank Account (IBAN): RO39BTRLRONCRT0682347201 (Banca Transilvania)
We do not have a designated Data Protection Officer (DPO), but all personal data-related inquiries can be directed to the above email address.
2. What Personal Data We Collect
We only collect limited personal data for the purposes described below.
Types of data include:
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Identification and contact data: Name, email address, phone number (collected via email, phone, or contact/donation forms if implemented on the Website).
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Financial data: Payment details (e.g., IBAN, donated amount) for processing donations.
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Volunteer data: Information about experience, availability, and other details relevant to volunteering.
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Browsing data: IP address, browser type, pages visited (via cookies or analytics tools, if used).
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Voluntary data: Any other information you voluntarily provide (e.g., messages in the contact form).
We do not collect sensitive data (e.g., racial origin, health) without explicit consent, nor do we knowingly collect data from minors without parental/guardian consent.
3. How We Collect Data
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Directly from you: Via email (contact@hilt-ro.org), phone, bank donations, or event/volunteer sign-ups.
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Automatically: Through cookies or server logs to improve the Website (e.g., Google Analytics, if enabled).
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From third parties: Only with your consent or based on legal obligations (e.g., banks for payment processing).
4. How We Use Your Data
We use your data for legitimate purposes, in line with the GDPR:
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Processing donations and sponsorships: To confirm transactions and issue receipts.
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Communication: To send updates, thank-you messages, or event invitations (with your consent for newsletters, if implemented).
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Volunteer management: To assign tasks and maintain contact.
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Website improvement: Anonymous traffic analysis to optimize content.
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Legal obligations: Tax reporting or compliance with Romanian authorities.
We do not use your data for direct marketing without your consent.
5. Legal Basis for Processing
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Consent: For newsletters or personalized experiences (e.g., Mystery Bags).
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Contract: For processing donations or volunteer participation.
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Legitimate interest: For web analytics and general communication.
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Legal obligation: For financial recordkeeping.
6. Who We Share Data With
We do not sell your data. We share it only with:
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Service providers: Banks (for payments), email services (e.g., Google Workspace), analytics tools (e.g., Google Analytics) — under data processing agreements.
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Authorities: When legally required (e.g., ANAF for tax-deductible donations).
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Charitable partners: Only with your consent, for joint projects.
All recipients are required to comply with GDPR.
7. International Data Transfers
Data may be processed by providers outside the EU (e.g., Google in the USA), but we rely on Standard Contractual Clauses (SCCs) or other GDPR-compliant safeguards.
8. Data Security
We implement reasonable technical and organizational measures (e.g., encryption, restricted access, backups) to protect data against loss, unauthorized access, or alteration.
However, no online transmission is 100% secure; a reasonable risk remains.
9. Data Retention Period
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Donations: 10 years (for tax purposes).
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Contacts/Volunteers: As long as necessary for the initial purpose, then deleted or anonymized.
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Web analytics: 26 months (Google Analytics default).
You may request deletion at any time.
10. Your Rights
Under GDPR, you have the right to:
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Access your data.
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Correct inaccuracies.
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Request deletion (“right to be forgotten”).
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Restrict processing.
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Obtain data portability.
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Object to processing.
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Withdraw consent (without affecting prior lawful processing).
To exercise these rights, contact us at contact@hilt-ro.org.
We respond within 30 days.
You may also file a complaint with the National Authority for the Supervision of Personal Data Processing (ANSPDCP) at www.dataprotection.ro.
11. Cookies
The Website may use cookies for functionality (e.g., sessions) and analytics. Details are available in the Cookie Policy (to be published separately).
You can manage cookies in your browser settings.
Types:
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Necessary: For navigation.
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Analytical: For statistics (anonymized).
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Marketing: Not currently used.
12. Minors’ Rights
If you are under 16, we only collect data with parental consent.
13. Changes to This Policy
We may update this Policy from time to time. The updated version will be posted on the Website with the revised date. We encourage you to review it periodically.
14. Contact
For any questions, contact us at:
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Email: contact@hilt-ro.org
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Phone: +40 728 516 572
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Address: Str. Bucur no. 11, Sector 4, Bucharest, 040292
Thank you for supporting our cause — together, we change lives.
This Policy is governed by Romanian law. Any disputes will be resolved in the courts of Bucharest.